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Virtual Exemplification Instructions

Candidate Instructions

If you have recruited a candidate for the 4th degree, please make sure he understands the following prior to the schedule Exemplification.

  • 1 week prior to the Exemplification, phone your Candidate and make sure he has completed the Form 4 and forwarded the form to the District Master
  • Phone your candidate and ask him to download the “Zoom” app to his Ipad, laptop, or PC. Phones are too small and may not be adequate for this purpose.
  • Ask him if there are any questions, he has prior to the Exemplification. Remind him of all the programs and activities of the Assembly he is joining and make plans to take him to his first meeting as soon as we are able.
  • Make sure he has mailed the Exemplification fee to the District Master
  • Ask him to prepare for the Exemplification by participating in the Exemplification in a quiet room where he will have privacy and is able to be engaged in the Exemplification (no outside distractions). Let him know this will last at least 90 -120 minutes, so be prepared to be in his private location for that long without a break.
  • Let him know when he logs into the Zoom site, he is to opt for the audio-only, do not turn on the video portion of the site.
  • The District Master will send the link to the meeting in advance, make sure your candidate received the link.
  • We are asking that the candidates login at least 30 minutes early so we can get an accurate roster for the exemplification.
  • A report will be generated at the end of the call with the names and duration of each person on the call. So, your candidate needs to be on the call until the end.

Each District Master will either mail the baldric, pin, and certificate directly to the candidate OR mail them to the Faithful Navigator of his new Assembly. The Faithful Navigator will present the baldric, pin, certificate, and with the permission of the District Master, Knight the new member into the order. The District Master may choose to attend as many Assembly meetings as possible to achieve this goal.

How to process a Form 4 for an online Exemplification during the COVID-19 pandemic.

If you have recruited a candidate for the 4th degree, please handle the form 4 in the following manner.

  • Faithful Navigator will call the candidate to obtain complete information over the phone or via email so he can complete Form 4. Complete means, full name, address, council number, membership number, phone number, DOB, Parish, 1st-degree date. Faithful Navigator will obtain permission from Candidate to sign their name and add their membership number to the proposer portion of Form 4. Faithful Navigator will obtain the name and phone number of the councils Financial Secretary.
  • The Faithful Navigator will call the Financial Secretary of the candidate’s council to determine the standing of this candidate in the 3rd-degree council. If this member is in good standing, the Faithful Navigator will ask the FS if he can sign the FS portion of Form 4.
  • The Faithful Navigator will then contact his assembly’s officers via phone, email, or conference call to vote on the candidate, ask any questions, and determine if this candidate will be accepted into the assembly.
  • Once the candidate is approved, the Faithful Navigator will sign the Faithful Navigator & Faithful Comptroller portion of Form 4, (No digital signatures).
  • The Faithful Navigator will phone the candidate and review the Form 4, review the details of the upcoming virtual exemplification date, the platform that will be used, how to connect, the cost of the exemplification, where and to whom to send the check for the exemplification fee. The Faithful navigator will give the candidate information on the assembly, including programs, regular activities, honor guards, yearly dues, and how the Councils and Assembly work together in a Patriotic way. He then will let the candidate ask any questions he has on the Assembly or Exemplification.
  • Lastly, the Faithful Navigator will scan the completed Form 4 and email it to the District Master.
  • The District Master will contact the candidate and review the information on how to connect to the exemplification and use Form 4 to track those attending the online exemplification.
  • After the exemplification, the District Master will take the scanned copies of all Form 4’s and email them to the Supreme Masters office and mail the exemplification report and check to the Supreme Masters office.